Privacy Policy
- Privacy Policy for AHIMS Site Recording
This Privacy Policy applies to the AHIMS Site Recording mobile application ("the App"), which is provided by Heritage NSW, a business area of the Department of Climate Change, Energy, the Environment and Water (DCCEEW), New South Wales Government.
DCCEEW is responsible for the collection, use, storage and disclosure of information collected through the AHIMS Site Recording App in accordance with applicable New South Wales privacy legislation.
App Name: AHIMS Site Recording
Developer Name (Google Play): AHIMS
Operating Agency: Heritage NSW
Legal Entity: Department of Climate Change, Energy, the Environment and Water (DCCEEW)
Website: https://www.environment.nsw.gov.au
Contact Email: ahims@environment.nsw.gov.au
This Privacy Policy explains how information is collected, used, disclosed, stored and protected when you use the AHIMS Site Recording App.
- Your rights to privacy
The Department of Climate Change, Energy, the Environment and Water (DCCEEW), through Heritage NSW and the AHIMS Site Recording App, must comply with the Privacy and Personal Information Protection Act 1998 (NSW), which regulates the collection, storage, quality, use and disclosure of personal information. Information that identifies you may be collected when you use the AHIMS Site Recording App, submit forms through the App, or communicate with us electronically.
- Collection of information
When you submit a form on this application we collect information from this activity. This information may include personal and organisational details such as your full name, phone number, business name and ACN details, Location Data (Used to record precise GPS coordinates of Aboriginal heritage sites and features), Camera and Photos/Media (Used to capture photographs and attach site condition photos to reports), email address and street address.
Clicking on the 'submit' button on the form acts as your consent for DCCEEW to collect the information you have provided. Before you submit this information we will take reasonable steps to inform you of:
- where applicable, any law that requires the particular information to be collected
- which fields are mandatory and which are optional.
- Use and disclosure of information collected
Information collected from forms will only be used for the purpose for which you have provided it. We will not use it for any other purpose, nor will we disclose it, unless with your consent or in other circumstances where such use or disclosure is permitted under the Privacy and Personal Information Protection Act 1998. For example, we may provide the information you have submitted to another public authority in the course of administering environment protection legislation.
Your personal information (including your email address) will not be automatically added to a mailing list, or sold or otherwise transferred to a third party for commercial purposes.
- Government Information (Public Access) Act 2009
The Government Information (Public Access) Act 2009 (GIPA Act) confers on the public a right to access information held by a government agency, including electronic information like transactions through the web. If information is sought by a third party under the GIPA Act that affects your research, business, commercial, professional or financial interests or your personal information, we will seek your views if you are likely to have concerns about the disclosure of the information before making any decision about releasing the information.
- Storage of personal information
Access - under the Privacy and Personal Information Protection Act 1998 you have the right to access and change personal information DCCEEW holds about you, such as your address and phone number(s).
Accuracy - we are committed to ensuring that the information we hold is accurate, complete and up to date, so we encourage you to advise us if the information you have given us has changed. If you believe our information is inaccurate, please contact us and we will correct the information.
Retention - we will retain the information you have provided for a period that is appropriate for the purpose for which it was provided. Your information will be archived and disposed of in accordance with DCCEEW policies, legislative requirements and guidelines based on the NSW State Records Act 1998
We take reasonable steps to protect information during transfer and storage. Physical measures, such as building and equipment security, are used in conjunction with digital technology, such as data encryption and firewalls, to minimise unauthorised access to information.
- Data Deletion Request
Users can submit a deletion request by emailing ahims@environment.nsw.gov.au.
